Free for Every Church. Every Size. Every Budget.

Ministry tools that serve the people who serve.

After 10+ years as an Associate Pastor across multiple churches and ministries, I know what it's like to need the right tool and have no budget to buy it. So I built them — and I'm giving them away.

"Each of you should use whatever gift you have received to serve others, as faithful stewards of God's grace in its various forms." 1 Peter 4:10 · The heart behind this ministry
What you'll find here
15+
Free Resources
100%
Free to Download
10+
Years in Ministry
$0
Required to get them
All Resources Are Free Donations of $15 are encouraged — but never required. Every church deserves access.

Small churches and ministries can't always afford the administrative tools they need. That ends here. Every resource on this site is free — no email required, no paywall, no strings.

Get the Resources →
AC
Andrew Carlson
Former Associate Pastor · Ministry Consultant
Associate Pastor, multiple congregations
Translation Ministry Pastor
Chaplaincy & pastoral care
Staff & volunteer training lead
LMS consultant for churches & schools
10–15 years serving the local church
The Story Behind This

I spent 10+ years in ministry without the right tools. So I built them.

As an Associate Pastor serving across multiple churches and ministry roles, I watched dedicated, faithful staff spend hours on administrative tasks that should have taken minutes — because they didn't have the right systems in place.

Pastoral care logs kept in notebooks. Benevolence requests tracked on sticky notes. Volunteer onboarding done verbally and then forgotten. Not because the people were disorganized — because nobody had built them the tools they needed.

"The church shouldn't have to choose between good administration and good ministry. With the right tools, you get both."

After years in pastoral ministry and now working as an LMS consultant for churches, schools, and nonprofits, I've built the tools I wish I had. And I'm giving them away — because a small church in rural Oklahoma deserves the same administrative infrastructure as a megachurch with a full staff.

A suggested donation of $15 per resource helps keep this going and fund new tools. But if you can't give, please take the resource anyway. That's the point.

Browse Free Resources Support This Work
Free Downloads

Every tool your church needs.
At the price it can afford.

Download any resource free. A suggested donation of $15 helps fund new tools for churches like yours.

8-Sheet Bundle

Church Ministry Admin Bundle

Everything a church admin needs — pastoral care, benevolence, funerals, and training in one file.

  • Funeral Service Coordination Checklist
  • Hospital Visitation Log (confidential)
  • Benevolence Request & Approval Tracker
  • Pastoral Care Case Tracker
  • Staff & Volunteer Onboarding Plan
  • Annual Training Calendar
  • Completion Certificate Template
💙
Popular

Pastoral Care & Counseling Tracker

Confidential case management for pastoral counseling, crisis care, and member follow-up.

  • Confidential case log with status codes
  • Follow-up date reminders tracker
  • Referral tracking (counselors, agencies)
  • Crisis response checklist
  • Member care history log
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New

Prayer Request Tracker

Never forget who you said you'd pray for. Track requests, follow-ups, and answered prayers.

  • Confidential prayer request log
  • Request category codes
  • Follow-up reminder dates
  • Answered prayer celebration log
  • Small group prayer sharing tracker
🤝
Free Download

Volunteer Training Plan

A complete system for onboarding, training, and tracking volunteers across every ministry area.

  • Role-by-role training checklist
  • Volunteer hours & attendance tracker
  • Background check status log
  • Ministry area assignment grid
  • 30/60/90-day check-in schedule
👶
New

Children's Ministry Admin Bundle

Safety, scheduling, and training for children's directors doing it all with no budget.

  • Child check-in & check-out log
  • Volunteer background check tracker
  • Room capacity & ratio tracker
  • Curriculum planning calendar
  • Incident & allergy report log
🔥
New

Youth Ministry Tracker

Events, attendance, and discipleship for youth pastors wearing every hat.

  • Student attendance & contact tracker
  • Event planning with permission slip log
  • Small group leader assignment grid
  • Discipleship milestone tracker
  • Trip & retreat planning checklist
👥
New

Small Groups & Life Groups Tracker

Launch, lead, and grow a thriving small group ministry with real infrastructure.

  • Group roster and leader directory
  • Attendance tracking by group & semester
  • New group launch checklist
  • Leader development tracker
  • Group health assessment tool
🎵
New

Worship Team Admin Bundle

Scheduling, song library, and rehearsal management so you stop texting at midnight.

  • Weekly worship team scheduling grid
  • Song library tracker with CCLI numbers
  • Rehearsal planning & set list builder
  • Team availability & sub tracker
  • Annual worship calendar planner
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Translation Bundle

Language & Translation Ministry Bundle

Built by a Translation Ministry Pastor for multilingual churches and outreach teams.

  • Interpreter scheduling & availability
  • Translation project log
  • Language group attendance tracker
  • Cross-cultural outreach contact log
  • Translation team training tracker
✈️
New

Missions & Outreach Tracker

Track mission partners, plan trips, and measure community impact in one place.

  • Mission partner organization directory
  • Short-term trip planning checklist
  • Participant fundraising tracker
  • Community outreach event log
  • Prayer calendar for global partners
👩
New

Women's Ministry Planner

Events, Bible studies, mentorship, and community building — all organized.

  • Event planning and budget tracker
  • Bible study attendance & curriculum log
  • Mentorship pairing & progress tracker
  • Annual ministry calendar
  • New participant welcome tracker
👨
New

Men's Ministry Planner

Brotherhood, accountability, and events — the infrastructure to build a thriving men's ministry.

  • Event & retreat planning checklist
  • Accountability group pairing tracker
  • Attendance & engagement log
  • Mentorship program tracker
  • Leadership pipeline tracker
🌱
Free Download

New Member Integration Tracker

Guide new members from first visit to full engagement with real follow-up checkpoints.

  • First-visit to membership pipeline
  • Connection group assignment tracker
  • New member class attendance log
  • Spiritual gifts assessment log
  • Ministry placement follow-up tracker
💰
New

Ministry Budget & Giving Tracker

Annual budget planning, monthly giving records, and expense tracking for small churches.

  • Annual budget planner by ministry area
  • Weekly & monthly giving tracker
  • Expense log with category codes
  • Year-end giving statement generator
  • Budget vs. actual comparison sheet
⚖️
New

Deacon & Elder Board Tracker

Governance, meeting minutes, action items, and member care for church leadership boards.

  • Meeting agenda & minutes template
  • Action item & follow-up tracker
  • Board member contact & term tracker
  • Member care assignment log
  • Conflict of interest disclosure tracker
🎉
New

Church Event Planning Master Template

From a Sunday potluck to a 500-person conference — every detail covered, every task assigned.

  • 90/60/30/7/1 day countdown checklist
  • Budget planning & expense tracker
  • Volunteer role assignment grid
  • Vendor & logistics contact sheet
  • Day-of run sheet template
📖
New

Sermon Series Planning Template

Plan your entire preaching calendar — series concepts, weekly outlines, guest speakers, media.

  • Annual preaching calendar planner
  • Series concept & theme development
  • Weekly sermon outline template
  • Guest speaker scheduling tracker
  • Media & graphics request log
📅
New

Church Master Calendar Template

Stop double-booking rooms. One calendar every ministry plugs into for the whole year.

  • Annual calendar with ministry lanes
  • Room & facility booking tracker
  • Holiday & church season planning grid
  • Recurring events & setup notes
  • Conflict resolution log
📋
New

Staff Meeting Agenda System

Stop running meetings that should have been emails. Productive, purposeful, followed-up.

  • Weekly staff meeting agenda template
  • Action item & accountability tracker
  • Ministry update reporting template
  • One-on-one meeting template for pastors
  • Staff prayer & culture notes section
📱
New

Social Media Content Calendar

Plan a full month of church social media in one sitting. Consistent, intentional, on-mission.

  • 30-day calendar for Facebook, Instagram, YouTube
  • Content category framework
  • Post copy planning template
  • Graphic & media request tracker
  • Monthly analytics review sheet
Where Your Gift Goes

What your donation actually does

Every dollar goes directly into building and maintaining free ministry resources.

$15

Funds a new template

Covers the research, design, and testing time to build one new Excel resource — available free to every church that needs it.

$25

Keeps the site running

Covers hosting, domain, and platform costs so these resources stay free and accessible to small churches worldwide.

$50+

Sponsors a church

Allows us to proactively reach out to small, under-resourced churches and offer free administrative coaching and tools.

The Impact

Built from real ministry. For real ministry.

15+
Free resources available to download today
10+
Years of ministry experience behind every tool
🌍
$0
Required from any church to access any resource
🙏
100%
Of donations go toward new resources and outreach
From the Church

What ministry leaders are saying

★★★★★

"We've been tracking benevolence requests on paper for 12 years. This tracker changed everything — we finally know what we've given, to whom, and what follow-up is needed."

Pastor D. Williams
Senior Pastor, Community Church — Oklahoma
★★★★★

"The volunteer training plan alone saved our children's ministry. We went from chaotic Sunday mornings to a system every volunteer actually understands and follows."

M. Rodriguez
Children's Ministry Director, Baptist Church
★★★★★

"We're a church of 80 people with no admin staff. These tools gave us the infrastructure of a church 10 times our size. And they were free. I donated $50 because it was worth every cent."

Rev. T. Johnson
Lead Pastor, Rural Community Church
✝ Every church. Every size. Every budget.

Take the tools.
Give what you can.

No church should go without the administrative infrastructure it needs to serve its people well. Download anything here — free, today, no strings attached.

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🙏
These resources are free. A suggested donation of $15 helps build more tools for churches who cannot afford them.
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